How to Identify Duplicate Emails in Outlook PST

The inability to have unique Outlook emails can bring several problems, including wastage of storage and complicated email organization. If the duplication is left uncontrolled, the mail inbox becomes full of similar copies and it becomes so hard to locate the important messages. These duplicates should be easily identified and dealt as they cause a lot of confusion and disorganization within the email client.

What Is The Reason For Duplicate Emails To Appear?

Several factors can lead to the creation of duplicate emails in Outlook:

·         Multiple Account Setup: This can also happen if you have synchronized the same e-mail account in Outlook several times, which results in the fact that you receive copies of the same e-mail.

·         Synchronization Issues: Potholes are the synchronization process between your email server and Outlook can cause duplication of the messages.

·         Importing Data: If old data is imported, or multiple PST files are merged, then at a time mails will be copied many times which leads to many folders having similar mails.

Rules Configuration: Messages may also be duplicated due to some improperly defined Outlook rules.

How to Identify Duplicate Emails with PST Files

While manually identifying duplicate emailsin a PST file can be tedious, here are a few signs to look out for:

·         Repeated Email Subjects: Huge inbox processing can also lead to duplicate mail detection, provided that the subject of the email has been used in the previous emails sent to that user.

·         Identical Sender and Timestamp: In the case of duplicate emails they will be muucht be of the same sender and time of receipt.

·         Same Email Size and Attachments: Since status presumably has positive connotations, such communications make better first impressions if they convey a positive status even if the message is hostile or angry.

This article describes the ways to differentiate between duplicate messages received by the INBOX of a client application.

To effectively clean up duplicate emails in Outlook, you can rely on several approaches:

Manual Search and Delete: Outlook has in-built search options to locate these similar MS Outlook emails, by its subject, sender & date, etc. Although this is a long process, it does come in handy especially if you have a low number of emails to sort.

·         Use a PST Duplicate Remover Tool: Thus, for larger PST files it can rather be time-consuming to identify duplicate messages on one’s own. And this is where a specialized PST Duplicate RemoverTool will be of significant use to one. These tools quickly review your PST files and afterward delete similar items such as messages, contacts, or calendar entries.

·         Adjust Outlook Settings: Another good reason is to delete all previous rules and look into your account details settings to ensure that no new duplicate email account shall be generated in future.

Conclusion

The overall strategy of avoiding similar emails and handling those in Outlook is one of the most important tasks in managing e-mail. If you’re dealing with a small number of PST files there is no reason you shouldn’t try to do this manually but if you are dealing with a large dataset then the optimal solution is to use PST Duplicate Remover Tool as this is the only method that is guaranteed to allow you to delete all the duplicate items without unnecessary effort and make your Outlook environment as efficient as possible.